Estimated Budget 2026

Estimated Budget 2026

Introduction

The below estimated budget has been prepared for Penlan Holiday Park service charge account by the management company.

Following the Service Charge Account review carried out by TC Group and the detailed expenditure/summary of costs carried out the final deficit for the 2024 Service charge account was £194,363.

Upon review of the expenditure, it was clear an increase in service charge costs is required. Whilst the requirement of proposed planned maintenance is lessening due to the work completed over the last two years reactive maintenance is always a concern. It is vital that the daily operating costs are covered, which we do our best to monitor closely.

This is an estimate budget and is subject to change.

Please also note that the proposed figures have been proportionated appropriately for the relevant service charge account compared to the overall budget for the entire park.

Explanatory Notes

1. Management & Admin Fee

To provide management of Service charge account including, repairs & maintenance of communal areas, routine inspections, lease queries, enforcing lease terms, dealing with assignments, advice on insurance, collection of service charge payments, budgeting, forecasting, health & safety & supporting the site staff etc.

Unfortunately, a small number of individual leaseholders are still burning the time allocated by the management company with tedious and irrelevant comments/questions where time is better spent elsewhere. It is important to check your lease before coming to us.

2.Accountancy Fee

The accountancy fee includes issuing invoices, paying invoices, providing annual summaries of expenditure, VAT advice, bookkeeping etc. This also includes the accountancy estimate provided by TC Group for the annual service charge accounts which will be produced in March.

3. Staffing Costs

The wages cover Park operations 7 days a week, ground maintenance and care, facility management and general cleaning. As per many of the leases, permanent site employees are required to attend to general maintenance, tidiness and cleanliness of the Holiday Park including all communal parts, grounds and facilities. Additionally, for the purpose of maintenance, site security and daily park operations such as pool cleaning, bar operations etc. Including public holidays.

The level of out of hours calls relating to holiday bookings is getting out of control. This is a reminder that the management company nor the staff for Penlan Holiday Park offer this service. Call out fees will now be introduced, details to follow before the start of the season.

4.Maintenance of Equipment and renewals

5.Maintenance equipment hire (INC Company Vehicle)

Points 4 & 5 – As per the lease requirement to “provide (by purchase or hire) maintain and service all powered, unpowered equipment and implements including hand tools used for the maintenance and operation of the Holiday Park and Communal Parts”.

6.Fuel

Estimated cost (based on previous expenditure) of fuel for powered equipment, tools, machinery, vehicles etc

7.PPE and Training

To provide site staff with correct and relevant PPE and Health and Safety training requirements to ensure safe and effective management and compliance with Health and Safety legislation.

8.Sewerage plant service contract & emptying

General Maintenance and supervision of correct operation in line with Health and Safety guidance along with servicing & periodic emptying when required.

9.Electrical Testing Maintenance

To provide PAT testing & Electrical safety maintenance on electrical items within the facilities and communal part to ensure compliance.

10.Laundry lease equipment

To ensure the laundrette facilities are maintained and available.

11.Tree felling / pruning at height

Required to remove any diseased/damaged or dangerous trees and eliminate any hazards relating to falling branches, obstructions or contact with energized power lines.

12.Miscellaneous Repairs & Materials

To cover repairs, labour and materials on damaged, defective, or worn facilities, access ways, or communal parts as and when they arise.

13. Service Media Maintenance (Pipes, Meters & Cabling)

To provide maintenance for the Service media serving the cabins including water pipes, electricity cabling, meters, sewerage etc.

14. Telephone & Internet

To provide site telephone and internet for the office, bar & pool area.

15. Waste (Skip & Bins)

Excess waste not collected by Carmarthenshire County Council. Including contaminated waste, waste derived from repairs and maintenance.

Proposed Planned Maintenance

There is no proposed planned maintenance for the forthcoming service charge year, outside of the items listed above. However, unplanned reactive maintenance is always a concern.

Kind Regards,

Josh Ballard-Williams